20 November 2019

Project Officer, IIASA Energy (ENE) Program

Vacancy 38/2019 - The IIASA Energy (ENE) Program is recruiting a Project Officer to coordinate externally funded, international and interdisciplinary research projects.


IIASA is a leading research institute which conducts policy-oriented research into global challenges (www.iiasa.ac.at).  The Energy Program at IIASA is recruiting a Project Officer who will work within the program to coordinate externally funded, international and interdisciplinary research projects.

For example, the ENE program is currently coordinating a large-scale European Commission project under the Horizon 2020 program which started in September 2019. The ENGAGE project involves 28 partner institutions from the European Union as well as from many non-European countries. At the core of the project is the co-production of knowledge for designing cost-effective, technologically sound, socially and politically feasible pathways that can meet the objectives of the Paris Agreement while simultaneously taking both global and national perspectives into account. ENGAGE has four overarching goals: (i) build a legitimate, transparent, and iterative knowledge co-production process rooted in stakeholder dialogue, (ii) conceptualize and operationalize multidimensional feasibility of decarbonization policies and pathways, (iii) quantify national avoided impacts of climate change and identify decarbonization policies that maximize co-benefits and minimize trade-offs, (iv) develop a new generation of decarbonization pathways which represent multidimensional feasibility and reflect all characteristics of the Paris Agreement, and (v) inform and contribute to the Sixth Assessment Report of the Intergovernmental Panel on Climate Change. ENGAGE and other projects of the ENE Program have contributed to the science and policy dialogues through a wide range of outputs and activities. See more on the ENE and ENGAGE project websites.

Main Duties and Responsibilities:

The project officer works with other IIASA staff to support the external and collaborative projects in the ENE program.  

Tasks include:

  • Assisting in communication and coordination with project leadership, project partners, and stakeholders, including preparation of written correspondence
  • Supporting working groups in aspects of research, i.e., collating, synthesizing and editing research findings and processing data
  • Facilitating response to internal/external reviews of journal submissions, and assisting with report publication and dissemination
  • Planning and implementing dissemination, communication and outreach activities of the project, working in close cooperation with IIASA Communications department
  • Developing and maintaining project-specific websites and overseeing other project-related communication channels (e.g., twitter)
  • Organizing large and small meetings and outreach events, including developing agendas, inviting participants, and preparing written summaries
  • Reporting on project progress to the European Commission in accordance with their guidelines
  • Supporting the preparation of grant proposals 
  • Facilitating project planning and management, overseeing and help the coordination of main processes, including development of project management tools, as needed
  • Supporting the preparation of grant proposals for new projects. 

Education and Experience:

  • Bachelor’s or master’s degree (or equivalent) in the natural sciences, engineering, economics or social sciences 
  • At least five years’ experience in management and/or project administration preferably with a scientific/engineering background in the research areas of economics and environment related to the topics of energy, land-use, climate or development
  • Ideally, demonstrated experience in planning and contributing to integrated, interdisciplinary research projects
  • Experience desirable in at least two of: academia, government, business, NGOs, international organizations.


  • Ability to draft reports that analyze and summarize scientific information and policy applications
  • Excellent organizational skills and the capacity to deliver on allocated tasks and respond in a timely manner to deadlines
  • Excellent communication skills in English
  • Excellent working knowledge of Microsoft Office products (Word, Excel, PowerPoint) is required, experience with content management systems (e.g., WordPress) is an asset
  • Experience or knowledge of using web-based collaboration tools such as SharePoint, GitHub, Slack preferred (is an asset but not a must) 
  • Good interpersonal skills and readiness to work within a multicultural team environment and to manage relationships remotely across time zones.

Appointment Terms:

The successful candidate will be offered a full-time position with an initial contract of one year with the possibility for extension thereafter and should be available to take up the appointment by 1 February 2020.

IIASA offers a competitive compensation and benefits package (moving and settlement allowances, educational grants for children of school age, and five weeks’ annual vacation). IIASA salaries are exempt from taxation in the host country of Austria but subject to the principle of income aggregation.

IIASA is committed to a working environment that promotes equality, diversity, tolerance and inclusion within its workforce, and encourages qualified candidates from all religious, ethnic and social backgrounds to apply. In the case that candidates are equally qualified, preference will be given to applicants from countries where IIASA has a National Member Organization (NMO).


To apply, please email a cover letter and curriculum vitae (including lists of publications, funding sources, and scientific outreach), and the names and full contact details (including email addresses) of two work-related references to:

Deadline for receipt of applications 15 December 2019. 

About Vienna:

IIASA is located in a former 18th century imperial palace of the Habsburg Monarchy in Laxenburg, Austria about 15 km from Vienna. The facility has been gratefully provided by the host country Austria to the International Scientific Community. According to Mercer's 21st annual Quality of Living survey, Vienna ranked highest for quality of living for the 10th year in a row in 2019. The survey covers nearly 500 cities worldwide and is based on 39 criteria such as political, social, economic, educational, and environmental factors. Vienna has all the facilities of a modern, progressive city, in the heart of Europe and is considered one of the most liveable cities in the world.

While famous for its concert venues, opera houses, theaters, and museums, Vienna also provides opportunities for great outdoor activities on nearby Lake Neusiedl, the Vienna Woods, and the Alps. Vienna has a wealth of different research and international governmental institutions, permitting extensive dialogue at local and international level between scientists and policymakers.

For general information about our Institute and its research activities, please visit our IIASA Web site.

Internal reference # 190572

Print this page

Last edited: 20 November 2019


Alia Harrison

Recruitment Coordinator

Human Resources

T +43(0) 2236 807 286

International Institute for Applied Systems Analysis (IIASA)
Schlossplatz 1, A-2361 Laxenburg, Austria
Phone: (+43 2236) 807 0 Fax:(+43 2236) 71 313