04 October 2018

Project Officer, Energy Program

Vacancy 14/2018 - IIASA is recruiting a Project Officer who will work within the IIASA ENE Program to coordinate international and interdisciplinary research projects.


IIASA is a leading research institute which conducts policy-oriented research into global challenges (www.iiasa.ac.at).  The Energy Program at IIASA is recruiting a Project Officer who will work within the program to coordinate externally funded, international and interdisciplinary research projects.

For example, the ENE program is currently coordinating a large-scale European Commission project under the Horizon 2020 program which will run until September 2019. The CD-LINKS project involves 19 partner institutions from the European Union as well as from non-European G20 countries. At the core of the project is the exploration of the complex interplay between climate action and sustainable development while simultaneously taking both global and national perspectives into account. CD-LINKS has four overarching goals: (i) to gain an improved understanding of the linkages between climate change policies (mitigation/adaptation) and multiple sustainable development objectives, (ii) to broaden the evidence base in the area of policy effectiveness by exploring past and current policy experiences, (iii) to develop the next generation of globally consistent, national low-carbon development pathways, and (iv) to establish a research network and capacity building platform in order to leverage knowledge-exchange among institutions from Europe and other key players within the G20. CD-LINKS and similar other projects of the ENE Program have contributed to the science and policy dialogues through a wide range of outputs and activities. See more on the ENE and CD-LINKS project website.

Main Duties and Responsibilities:

The project officer works with other IIASA staff to support the external and collaborative projects in the program.  

Tasks include:

  • Assisting in communication and coordination with project leadership, project partners, and stakeholders, including preparation of written correspondence;
  • Supporting working groups in aspects of research, i.e., collating, synthesizing and editing research findings and processing data;
  • Facilitating response to internal/external reviews of journal submissions, and assisting with report publication and dissemination;
  • Planning and implementing dissemination, communication and outreach activities of the project, working in close cooperation with IIASA communications department;
  • Developing and maintaining project-specific websites and overseeing other project-related communication channels (e.g., twitter);
  • Organizing large and small meetings and outreach events, including developing agendas, inviting participants, and preparing written summaries;
  • Reporting on project progress to the European Commission in accordance with their guidelines;
  • Supporting the preparation of grant proposals;
  • Facilitating project planning and management, overseeing and help the coordination of main processes, including development of project management tools, as needed.

Education and Experience:

  • Bachelor’s or Master’s degree (or equivalent) in the natural sciences, engineering, economics or social sciences.
  • At least five years’ experience in management and/or project administration preferably with a scientific/engineering background in the research areas of economics and environment related to the topics of energy, land-use, climate or development.
  • Ideally, demonstrated experience in planning and contributing to integrated, interdisciplinary research projects;
  • Experience desirable in at least two of: academia, government, business, NGOs, international organizations.


  • Ability to draft reports that analyze and summarize scientific information and policy applications;
  • Excellent organizational skills and the capacity to deliver on allocated tasks and respond in a timely manner to deadlines;
  • Excellent communication skills in English;
  • Excellent working knowledge of Microsoft Office products (Word, Excel, PowerPoint) is required, experience with content management systems (e.g., WordPress) is an asset;
  • Experience or knowledge of using web-based collaboration tools such as SharePoint, GitHub, Slack preferred is an asset but not a must;
  • Good interpersonal skills and readiness to work within a multicultural team environment and to manage relationships remotely across time zones.

Appointment Terms:

The successful candidate will be offered a full-time position with an initial contract of one year with the possibility for extension. Preferred starting date is as soon as possible.

IIASA offers a competitive compensation and benefits package (home leave, moving allowances, and five weeks of annual leave). IIASA salaries are exempt from taxation in Austria, subject to the principle of income aggregation.


To apply, please email a cover letter and curriculum vitae (including lists of publications, funding sources, and scientific outreach), and the names and full contact details (including email addresses) of two work-related references to:

Ms. Alia Harrison, Human Resources
International Institute for Applied Systems Analysis (IIASA)
Schlossplatz 1, A-2361 Laxenburg, Austria
Fax: (+43) 2236/713-13

Deadline for receipt of applications: 20 October 2018. Please note that the applications will be evaluated on a continuous basis.

Preference will be given to applicants who are nationals of IIASA’s NMO countries. The Institute’s management and staff alike are committed to a working environment that promotes equality, diversity, and tolerance.

For general information about our Institute and its research activities, please visit our IIASA Web site.

About Vienna:

In 2018, Vienna ranked as the city with the world’s best quality of living, according to the Mercer Quality of Living Survey and the Economist. Vienna is a beautiful, historical yet modern city, located in the heart of Europe, close to the Alps and to major cities like Munich, Zurich, Prague, and Budapest. Being famous for its concert venues, opera houses, theaters, museums, and coffee shops, Vienna also provides opportunities for great outdoor activities, such as sailing on Lake Neusiedl, ice skating, biking and hiking in the Viennese woods and the nearby Alps. Moreover, the city has a wide range of excellent restaurants, bars, wineries, cinemas, clubs, libraries, galleries, and art collections. The Vienna area is also an exceptional and highly international research environment.

Internal reference # 180409

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Last edited: 11 October 2018


Alia Harrison

Recruitment Coordinator

Human Resources

T +43(0) 2236 807 286

International Institute for Applied Systems Analysis (IIASA)
Schlossplatz 1, A-2361 Laxenburg, Austria
Phone: (+43 2236) 807 0 Fax:(+43 2236) 71 313