16 May 2017

Administrative Support - Research Group
(20 hours per week - maternity cover)

Vacancy # 13/2017 Risk and Resilience Program (RISK)


The major risks facing the world - from food and water security to climate change - are
complex, systemic, and far-reaching. The Risk and Resilience Program (RISK) Program at IIASA takes an interdisciplinary, systems perspective with the vision of transforming the way societies manage these risks while confronting the global trends amplifying them. The program puts strong emphasis on enhancing the resilience of vulnerable communities, countries, and regions. Through research and active engagement, RISK’s work has influenced deliberations on the UN International Mechanism for Loss and Damage, and the Sendai Framework.

We are seeking administrative support for the RISK Program for a temporary period of six to twelve months to cover for maternity leave.

Main Duties and Responsibilities:

  • Processing reimbursement claims (travel, visitor etc.)
  • Assisting research staff with travel bookings, conference and meeting organization
  • Website maintenance for the Program (CMS), including the drafting of news and event pages
  • Proof-reading of scientific texts in English (e.g. web content, proposals, papers and reports)
  • Interacting with other departments in matters of relevance; keeping up-to-date with changing regulations and procedures within the Institute, and informing staff within the group
  • Dealing independently with routine administrative tasks and correspondence and providing administrative support for collaborative research activities
  •  Maintaining various filing systems (including electronic files and databases).

Background and Qualifications:

  • Fluent in English (including the ability to edit text); good working level of German would be an asset
  • Good organizational skills and the ability to work through regular interruptions
  • Ability to work independently, as well as in close collaboration with other administrative staff
  • Experience working in a multicultural environment
  • Detail-oriented, even when carrying out routine administrative tasks
  • Excellent communication skills (verbal and written)
  • Experience in proofreading and/or editing English texts
  • Good IT skills, including use of MS Office products and Content Management Systems (CMS)
  • Willingness to occasionally work outside of normal office hours (e.g., organization of meetings, completion of tasks to meet deadlines).

Appointment Terms:

This position is to cover for maternity leave. The selected candidate will initially be offered a fixed term contract for six months running from July 2017 to December 2017 (there may be a possibility for extension for a further six month term thereafter). This is a part-time position for 20 hours per week (working hours are negotiable).  

Since we foresee being able to fill General Service posts such as this with locally recruited candidates, allowances for travel to the Institute and settlement in Austria will not apply. 

IIASA is committed to a working environment that promotes equality, diversity, tolerance and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply. In the case that candidates are equally qualified, preference will be given to applicants who are nationals of IIASA member countries.


To apply, please email a cover letter, resume, plus names, addresses (including e-mail), and telephone numbers of two work-related reference givers to: 

Ms. Alia Harrison, Human Resources Department,
International Institute for Applied Systems Analysis (IIASA),
Schlossplatz 1, A-2361 Laxenburg, Austria

Review of applications will begin immediately and continue until the post has been filled.

Internal reference# 170148

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Last edited: 12 May 2017


Alia Harrison

Recruitment Coordinator

Human Resources

T +43(0) 2236 807 286

International Institute for Applied Systems Analysis (IIASA)
Schlossplatz 1, A-2361 Laxenburg, Austria
Phone: (+43 2236) 807 0 Fax:(+43 2236) 71 313